Standards Compliance Checklist

We have completed the following details for our camp:

Partner Camp Organizational Chart and Job Descriptions*

Drop files here or

Max. file size: 256 MB.

Submitted to CJM a list of the names of each camper/family and level of need (when necessary); (preferred format in EXCEL).*

I have submitted my camper list.
I have NOT submitted my camper list.

Do not upload camper lists to this form! Securely give them to your CJM point person.

Submitted to CJM a list of the names (first and last names) of each staff/volunteer/medical personnel at least ten (10) days prior to the start of camp and will submit a list of any additional staff/volunteers four (4) days prior to the start of camp (preferred format in EXCEL)*

I have submitted my volunteer list.
I have NOT submitted my volunteer list.

Do not upload volunteer lists to this form! Securely give them to your CJM point person.

Submitted a list of any/all visitors*

Yes
No

Submit Transportation Policy (for camps using buses)

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Max. file size: 256 MB.

Submit a Camper Pick-Up/Release Policy (Kid camps only)

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Max. file size: 256 MB.

Submit a General Health Policy (includes fever, influenza-like symptoms, epidemics, etc.)*

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Max. file size: 256 MB.

Submit a Media Commitment and Media Planning Form (if applicable)

Drop files here or

Max. file size: 256 MB.

Prepared name tags for all campers, staff, medical personnel, and volunteers.*

Yes
No

Medical staff have researched and acquired adequate medical supplies needed by our campers, staff, and volunteers for their time at camp. This could include EpiPens, portable oxygen and oxygen administrative equipment, and other items needed for “camp-type” medical issues (bites from fire ants, snakes, scorpions, puncture wounds, sprains, wheelchairs, etc.).*

Yes
No

Reviewed the Facility Dog Policy and handlers have read and understand the Facility Dog addendum/expectations for their time at Camp (if applicable)*

Yes
No
N/A

We have completed the following details for all volunteer, staff, and medical personnel.

Completed an interview with each new staff/volunteer/medical personnel*

Yes
No

Three (3) Reference checks completed on each new staff/volunteer/medical personnel*

Yes
No

Current In-State Background Check on each (new and returning) staff/volunteer/medical personnel from Texas*

Yes
No

Current Out-of-state Background Check on each (new and returning) staff/volunteer/medical personnel not from Texas (including international volunteers)*

Yes
No
N/A

Completed the required pre-camp off-site training for ALL (new and returning) staff/volunteer/medical personnel*

Yes
No

Developed and distributed a Staff/Volunteer Manual (including organizational chart, job descriptions/role definitions, camp schedule, pertinent information relevant to the volunteers/staff during camp, and administrative information related to the sponsoring organization’s camp)*

Yes
No

Covered and trained on each point of the Code of Ethics (including the No Isolated Moments Policy, No Outside Contact, fraternization with staff/volunteers, prohibited items, appropriate dress, etc.)*

Yes
No

SUMMER AND WEEKEND CAMPS

We shared the following details with our campers/families:

Prior to camp, our campers/families have been informed of the list of prohibited items*

Yes
No

Prior to camp, our campers/families have been informed that some activities require campers to be of a certain age/weight limitations:*

Yes
No

• Challenge Course – 6 yrs. old/maximum weight limit of 250 lbs.;
• Archery – 9 yrs. old;
• Pool Diving Board – maximum weight limit of 250 lbs.;
• Summer:
o Horses – maximum weight limit of 200 lbs.
o Boats – maximum weight limit of 250 lbs.;

Comments

Sponsoring Organization/Partner Camp Name:*

Sponsoring Organization/Partner Camp Representative*

Sponsoring Organization/Partner Camp Representative Email*

Sponsoring Organization/Partner Camp Representative Signature:*

Date*